Municipal Court Technology Plan

In accordance with Local Rule 37,this Technology Plan provides an overview of the  Portage County Municipal Court’s utilization of technology in the delivery of court services and maintenance of judicial operations. The application outlined in this Plan include both public facing technologies servicing litigants, attorneys, members of the public, and other justice system stakeholders, as well as internal technology systems utilized by judicial officers and court staff. IT infrastructure information is not included in this list for safety and security reasons, including firewall, storage systems, backup, antivirus, disaster recovery and cyber security.

The purpose of this Plan is to:

  • Define how the Court uses technology to support attorneys, parties, and the public to be aware these services are available for case management, case filing, record keeping, efficient communications, and administrative functions.
  • Provide a list of the Court’s IT functions and applications that support serving the public.
  • Assist the Court in more readily identifying opportunities that support serving the public using technological solutions.
  • Promote the alignment of IT initiatives with the goal of the Court.

 

Application

Purpose

How Users Receive Instructions

Dept/ Role Responsible

 

 

 

 

AdGator

Scheduling displays monitors

Vendor training material

Court Administrator and County IT

Ascentis

Human Resources ERP

Vendor training materials

Human Resources

BIS Digital Recording

Digitally recoding of Court proceedings

Vendor training materials and instructions for transcripts can be found in the Local Rules

Court Administrator, Judicial Assistant, Court Reporters and County IT

CivicPlus

Website Hosting

Vendor training materials

County IT, Court Administrator and Judicial Assistant

Courtview

Case management software.

Vendor training materials

Clerk of Courts IT Coordinator

Doc U Sign

Electronic signatures

Vendor provided training materials and website

Judicial Assistant, Court Administrator and Court staff

Juryview

Jury management software system.

Vendor training materials

Court Administrator and Clerk of Courts IT coordinator

Languageline

Interpreting telephone service

Vendor training materials

Interpreting Service Office from Supreme Court of Ohio and Municipal Court staff

Munis

Accounting software

Vendor training materials

County Auditor

Polycom                

Video Conferencing system used to conduct remote hearing with the jails.

Vendor training materials

County IT and Court Administrator

Zoom

Video conferencing software used to conduct remote hearings

Instructions can be found: scheduling order and hearing notice

Court Administrator, Judicial Assistant and Court staff

 

The Municipal Court Judges and Magistrate schedules are viewable on the Portage County Website. https://www.portagecounty-oh.gov/municipal-court/pages/municipal-court-schedules

Court searches, dockets, and payment online options available on the Portage County website under the Clerk of Courts tab.  https://www.portagecounty-oh.gov/portage-county-clerk-courts

BIS Digital Recording is an application used by the Courts. When requested, the official court reporter will prepare written transcripts of the court proceedings.  When ordering a transcript for objections, a praecipe must be filed. To request information on transcripts, please contact the Court Reporters for Municipal Court. https://www.portagecounty-oh.gov/municipal-court/pages/administrative-staff