Municipal Court Technology Plan
In accordance with Local Rule 37,this Technology Plan provides an overview of the Portage County Municipal Court’s utilization of technology in the delivery of court services and maintenance of judicial operations. The application outlined in this Plan include both public facing technologies servicing litigants, attorneys, members of the public, and other justice system stakeholders, as well as internal technology systems utilized by judicial officers and court staff. IT infrastructure information is not included in this list for safety and security reasons, including firewall, storage systems, backup, antivirus, disaster recovery and cyber security.
The purpose of this Plan is to:
- Define how the Court uses technology to support attorneys, parties, and the public to be aware these services are available for case management, case filing, record keeping, efficient communications, and administrative functions.
- Provide a list of the Court’s IT functions and applications that support serving the public.
- Assist the Court in more readily identifying opportunities that support serving the public using technological solutions.
- Promote the alignment of IT initiatives with the goal of the Court.
Application | Purpose | How Users Receive Instructions | Dept/ Role Responsible |
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AdGator | Scheduling displays monitors | Vendor training material | Court Administrator and County IT |
Ascentis | Human Resources ERP | Vendor training materials | Human Resources |
BIS Digital Recording | Digitally recoding of Court proceedings | Vendor training materials and instructions for transcripts can be found in the Local Rules | Court Administrator, Judicial Assistant, Court Reporters and County IT |
CivicPlus | Website Hosting | Vendor training materials | County IT, Court Administrator and Judicial Assistant |
Courtview | Case management software. | Vendor training materials | Clerk of Courts IT Coordinator |
Doc U Sign | Electronic signatures | Vendor provided training materials and website | Judicial Assistant, Court Administrator and Court staff |
Juryview | Jury management software system. | Vendor training materials | Court Administrator and Clerk of Courts IT coordinator |
Languageline | Interpreting telephone service | Vendor training materials | Interpreting Service Office from Supreme Court of Ohio and Municipal Court staff |
Munis | Accounting software | Vendor training materials | County Auditor |
Polycom | Video Conferencing system used to conduct remote hearing with the jails. | Vendor training materials | County IT and Court Administrator |
Zoom | Video conferencing software used to conduct remote hearings | Instructions can be found: scheduling order and hearing notice | Court Administrator, Judicial Assistant and Court staff |
The Municipal Court Judges and Magistrate schedules are viewable on the Portage County Website. https://www.portagecounty-oh.gov/municipal-court/pages/municipal-court-schedules
Court searches, dockets, and payment online options available on the Portage County website under the Clerk of Courts tab. https://www.portagecounty-oh.gov/portage-county-clerk-courts
BIS Digital Recording is an application used by the Courts. When requested, the official court reporter will prepare written transcripts of the court proceedings. When ordering a transcript for objections, a praecipe must be filed. To request information on transcripts, please contact the Court Reporters for Municipal Court. https://www.portagecounty-oh.gov/municipal-court/pages/administrative-staff