INFORMATION FOR SURVEYORS
The scanned surveys are now available here. There you will also find an excel spreadsheet of the “P” series (year 1969 and newer) that you can download. The newest surveys taken in will be uploaded into these files and re-uploaded periodically.
Some Surveys Now Available
The Tax Map Department is continuing work on scanning and indexing all of our survey information.
The older (un-indexed) surveys have always been annotated on our maps with designations in parentheses like (R.S.), (R.P.), (O.S.), which are generic and just mean that we have a survey somewhere in our files, as well as (BRI-14), (MAN-111) and the like, which refer to specific surveys that we have ‘named’, but not yet indexed. In general, these are available for viewing and copying at Tax Map, and you have to go thru our files to find them. However, some of these old surveys have been scanned and are enclosed within the same directory on this web-page, the same place where you can now view and download the (P) surveys (see above link).
If you look in the survey directory, you will see a folder for each thousand (P) numbers, and you will also see a folder called “AT-WIND” (ATwater thru WINDham). This folder contains all of the very old surveys that we currently have scanned. They are named by this method: for example, in the Brimfield folder, these surveys start with a “B-”, sometimes “BR-“ or “BRI-“ In Mantua their numbers are like “M-“ or “MAN-“, etc. Sometimes I refer to these as “township survey numbers”. On our tax maps, In general, a number in parentheses refers to a survey we have in our files
Often, when you see a map note like (R.P.) or (O.S.), this actually refers to one of these specific surveys. We are continually researching as we update our maps; if we find an old survey that we know supports a current deed description, then we assign a new ‘township survey’ number to it and adjust the map so it now references this specific survey. That is why you may see, on an older taxmap, an (R.P.), where on the newer tax map, that note now says (BRI-1001): this would be because my staff has discovered the actual survey, previously generically called an “R.P.”, but now we have given it an actual index number and scanned it for you.
These older surveys range from the very oldest info some 200 years old, up to the first part of the year 1969, at which point we started the (P) series. ALL of the existing older surveys are not yet scanned, but we are working on it.
Since sometime in 1969, Tax Map has accumulated original surveys for virtually every new description put to record in the county, and these are indexed with numbers like (P-XXXXX). We show these on our maps, and they are in general given also as links to the scanned images upon the Auditor’s GIS.
The (P-) numbers, and other notes indicating current surveys (meaning surveys are in support of current metes-and-bounds deed descriptions), are always shown on the parcels in parentheses. Bear in mind many older and superceded surveys are no longer shown as notes on the tax maps and thus are not linked on the Auditor’s GIS. In addition, there may be a NEW (P) survey in my office that is not noted on the map (yet) because we have not seen a deed for it yet. Thus our library of information is continually growing.
ALL of the P surveys are now available in numerical files on this website (see above link), and we also provide a Microsoft Excel spreadsheet of their index. These data are a work in progress as we receive new surveys daily.
Please download the attached files and use them. Visit us again periodically to get the new stuff. Those of you who know about Excel will realize the data can be filtered and/or sorted on the columns, allowing some ‘search’ capability.
Historical Tax Maps
The Portage County Tax Maps are a working set of maps that we edit every day as new deeds and plats are brought through. It is impossible for us to scan and upload all of our maps, every day, to our website, therefore, only by visiting our office can you see the actual, up-to-the-minute tax map. New parcels have a time lag before they appear on the Auditor’s GIS.
Archived sets of tax maps are available here. It sometimes works better to use an app other than “Adobe”, such as “Windows Photo Viewer”, to view our scans, especially if you run an older version of Adobe. Tax Map does also have an additional set of the 1983 maps, not on-line, scanned very dark, so if you are having trouble reading the lightest of the 1983 maps, please contact me.
Also, the current, working tax maps will be scanned again in the year 2020 and those will also be added to the website.
These data are a work in progress and in the interest of public service they are being made available as-is. We continually comb through all of our information and correct errors as they come to light. I’d like you to please contact me if you notice errors or if you have questions. [email protected] 330-297-3599
Leslie Froelich, P.S.
Tax Map Supervisor